Back up and export your records

Backup & Export gives you your own copy of the information and files you keep in Commonplace. Exports are for safekeeping or moving information elsewhere; they cannot currently be loaded back into Commonplace as a restore.

1. 1

   Open Backup & Export

   Find it under Homeschool Setup whenever you want a fresh copy of your family’s information.

2. 2

   Choose Readable Archive for everyday safekeeping

   Download and open the ZIP folder. Inside are separate CSV spreadsheets for each kind of record and a guide. You can open the spreadsheets in Excel, Numbers, or Google Sheets.

3. 3

   Choose Data Backup for a complete data file

   JSON is a format used by software. This download contains your saved record data for use with another tool. Choose Readable Archive if you want spreadsheets you can read yourself; uploaded photos and files are downloaded separately.

4. 4

   Choose Photos & Files for uploads

   This ZIP folder gathers uploaded photos, audio recordings, documents, and saved Portfolio or Transcript PDFs. It can take longer to prepare when you have many files.

5. 5

   Download an earlier export

   Use History to download a completed export again. Create a new one whenever you want the latest records.

6. 6

   Use Reports for finished paperwork

   For attendance records, grade reports, portfolios, transcripts, or evaluator paperwork, use Reports instead of Backup & Export.